Automated Credit Card Transaction Management

Streamline the user experience

The proportion of business expenses incurred on credit cards has been consistently growing, both in the form of out-of-pocket personal card changes reimbursable to an employee and in the form of non-reimbursable corporate card charges on credit cards issues by the business. No matter the type of credit card, Emburse Tallie offers automated credit card transaction management, delivering a streamlined experience for significant time savings.

Credit card transaction management

Everything you need to simplify your process

Regardless of the credit card program you use, Tallie securely reconciles transaction data from your corporate cards. Tallie helps you delegate corporate cards and assign each card to its cardholder to match transactions easily.

Connect to one parent corporate card account to access all child card accounts
Assign each child card account to its cardholder to deliver transactions into the cardholder's Tallie account
Delegate responsibility for the submission, categorization, and source documentation to the cardholder
Ensure corporate card transactions flow through the same approval workflow as out of pocket expenses

Any system can help you set up rules for classifying or categorizing transactions based on merchant names or credit card company-generated codes. Only Tallie uses learning-based algorithms to deliver transaction categorizations based on your behavior.

Create and manage your list of Expense Categories in Tallie, coordinated and mapped to your General Ledger
Default rules are applied to your initial transactions.
The system learns new categorizations as you use it, applying logic based on merchant similarity and frequency of categorization.
Tallie will auto-correct merchants based on previous changes and warning will be displayed before you export to your accounting system if there isn't a match.

Credit card transactions can be automatically grouped into expense reports based on your statement start date. This enables administrators to reconcile one Tallie expense report against one credit card statement.

Corporate card transaction coding

Coding the expense

If you work in accounting, you are far too familiar with the manual, laborious process of coding individual credit card transactions to a general ledger account. Coding the expense now requires tracking down the employee who made the charge in order to learn its nature to complete your full reconciliation process.

For businesses of all types

Tallie resolves Corporate Card Transaction Coding for businesses of all types, operating virtually any accounting system, with enhanced export functionality for QuickBooks Desktop, QuickBooks Online, Xero, and Intacct. In Tallie, you can set up a direct connection to the issuing bank of your company-paid credit cards, then assign each card to the Tallie user account of the cardholder.

Auto-categorization learning algorithms

If one or more expenses have been recorded from a merchant in your company's Tallie account, Tallie will apply historical expense category or general ledger coding behavior to new transactions from the same merchant. Lacking company historical data, Tallie retains records of transaction coding across a vast database of credit card merchants and will apply a best-guess expense category when available.

Automated receipt and transaction matching

Let's say you went to VooDoo Doughnuts in Portland, Oregon to buy some sweets for your team-building exercise. You paid with your Emburse Card and took a photo of the receipt with the Tallie app while standing at the register. You ask the clerk to throw the receipt away for you - you won't be needing it anymore. At the end of the month, when preparing your expense report for submission, you take a look at your PEX Prepaid Visa Card expense report that Tallie has prepared for you based on your statement range. Most likely, that receipt from VooDoo is already attached to the transaction recorded from the VooDoo merchant.

Tallie leverages comparison technology to identify expenses with similar merchant, date and amount characteristics and flag these expenses as Possible Duplicates. In the case of a credit card transaction, if an exact match is made to a receipt transaction, the match between the duplicates is made immediately. Receipt and transaction auto-matching grants piece of mind to you as an accountant, vastly decreasing the likelihood of employees receiving reimbursement for expenses they did not pay out of pocket.

Personal card expense sourcing

Many employees, contractors, interns, and volunteers incur expenses on behalf of businesses on their personal credit cards. Using the same automated bank feed technology as corporate credit cards, Tallie enables all expense submitters to pull in transactions from the issuing bank as a legitimate record of expense. Finance teams appreciate this feature, particularly when receipts have been lost or are unavailable.

How-to guide to Emburse Tallie credit card functionality

Tallie makes it easy to import expenses from your credit cards. Chose your bank from a list of the most popular banks, or type in the name of your banks to choose from, and then it's a matter of logging in using your bank credentials and then simply importing the expenses. You can decide to auto import all expenses, or selectively import your credit card expenses one by one.